Text in a Microsoft Office Application

Adding text in an Office application is easy; just start typing. If the default text formatting doesn’t suit your needs, however, Office also offers numerous text formatting and customization options.

The Home tab in Word, PowerPoint, Publisher, and Excel is home to a solid collection of text-formatting tools, giving you the option to select a font style and size; change text color; or apply bold, italic, and underlining to your text. You can also align text, use WordArt to create sophisticated text objects, search for and replace text, and use the Font dialog box for more advanced formatting.

Finally, you can fix any spelling errors by performing a spell check—something you need to do on every Office document.

You can also save your files in file formats that offer backward compatibility for co-workers still using older versions of the Office applications. And the Office applications (such as Word and Excel) provide you with compatibility-checking tools that help negate any issues with files shared with users of legacy Office applications.

As already mentioned, Word, Excel, and PowerPoint use the open XML file formats by default when you save a file in these applications. And you have a number of other file format options in these applications, if needed.

Publisher 2016, on the other hand, saves publications by default in the .pub file type. The .pub file type is “directly” compatible with Publisher 2013, through Publisher 2003. Although Publisher does not enable you to save a publication in the open XML file format (like Word and Excel), you can save Publisher files in the XPS file type, which is an XML file format for “electronic paper.” Publisher also has file types available that you can use to make your publications backward compatible with collaborators who are using previous versions of Microsoft Publisher.